Club Rules

CONSTITUTION AND MEMBERSHIP

Definition
1. Name. The name of the Club is the Wellington Gymkhana Club.
2. Objects. The objects for which it is established are: –
(a) To afford to its members all the usual privileges, advantages, conveniences and accommodation of a Club.
(b) To promote social interaction and fraternity amongst members, to organize sports, games, social events and hold tournaments and to cultivate reciprocal arrangement with similar institutions at the discretion of the Management Committee.

Constitution
(a) Strength. The Club, for the purposes of registration, is deemed to consist of an unlimited number of members.
(b) Beneficial Interest. The beneficial interest in the property of the Club, subject to the liabilities there of, belongs to the members of the Club for the time being. However, for action required to be taken in the event of it being resolved to wind up the Club, see Rule 141.

Membership
4. Eligibility. Army, Navy and Air Force commissioned officers, retired officers and gentlemen and ladies of “Indian Nationality” moving in general society and over 26 years of age are eligible to become members of the Club. However, the international officers while attending the Staff Course may be granted temporary membership for the duration of the Course”.

5. Classes. The Club shall consist of four classes of members viz: –
(a) Honorary Members.
(b) Permanent Members (includes Gentlemen and Ladies).
(c) Temporary Members (includes Gentlemen and Ladies).
(d) Corporate Members.

6. Honorary and Life Members. Any distinguished visitor may be admitted as an Honorary Member at the discretion of the Management Committee. Similarly Life Membership may be offered to permanent members who have rendered exceptional service to the Club. They will retain all rights of permanent members and be exempt from payment of annual and absentee subscriptions.

7. Permanent Members. Permanent members are of four categories:-

(a) Military Members. Military Members will be of two categories:-

(i) Nilgiris Related. Directing Staff/Student Officers of the Defence Services who are stationed in the Nilgiris or who have served in the Nilgiris and have been associated with the Club (e.g. Garrison Members) or Officers who have been students of the DSSC and who wish to avail themselves of the full privileges of membership of the Club.

(ii) Others. Officers of the Defence Services who have not served in the Nilgiris, but wish to avail themselves of the privileges of membership of the Club. These members will not have voting rights.

(b) Garrison Members. Serving officers of the Armed forces belonging to the Wellington garrison, who are members of the Madras Regimental Centre Mess and other station messes and by virtue of a mess subscription to the Club, enjoy the normal privileges of membership of the club, termed “Garrison Members”.
(c) Civilian Members. All other ladies and gentlemen, who wish to avail themselves
of the full privileges of membership of the Club, termed “Civilian Members”.
8. Lady Members. A lady member who is a permanent member will have all rights and
privileges as applicable to permanent gentlemen members. The following rules will govern
certain categories of lady members: –
(a) Wives of deceased permanent gentlemen members who wish to continue to be a
member of the Club will not require paying any entrance fee. The membership of
the spouse will stand transferred and she will enjoy all the privileges of permanent
membership, including the right to vote in general body meetings and would be
governed as per Rule 7(c) above.
(b) If a permanent lady member is married or gets married subsequent to her
becoming a permanent member, her husband and children will enjoy the same
privileges as the families of permanent gentlemen members.
(c) Widows of commissioned officers of the Armed Forces, who have died in the
course of their duties in action or Internal Security duties, residing in the Nilgiris
District be permitted free entrance to the Club subject to payment of usage of
facilities and consumables.
9. Resident and Non Resident Members. Permanent Lady and Gentlemen Members
will be classified in two categories as follows:-
(a) Permanent Resident Members. Permanent Lady and Gentleman Members
residing within the revenue district of the Nilgiris will be classified as
“Resident Members”.
(b) Permanent Non-Resident Members. Permanent Lady and Gentlemen Members
residing outside the revenue district of the Nilgiris will be classified as “Non-
Resident Members”. Permanent Non-Resident Members elected as such will
not have voting rights.
(c) Permanent membership may be granted to persons of Indian origin having
PIO/OCI status. However, this will be at the discretion of the Management
Committee based on merit of each case.
10. Temporary Members
(a) Tenure Membership. Government / Semi Government officials and business
Executives posted in the Nilgiris District and staying more than six months may
be admitted as “Tenure Members” for the period of their tenures subject to
approval and subsequent annual renewal by the Management Committee. Their
membership will, therefore, cease automatically on transfer from the district.
During their tenure, Tenure Members will be entitled to all privileges of a regular
member except for voting rights and the right to propose / second fresh candidates
for membership. Tenure Members will be required to attend “At Home” at the
Club along with their Proposer / Seconded for grant of membership. The
Monthly Subscription and refundable security deposit will be as under:-
(i) Security Deposit (Refundable) – Rs 10,000/-
(ii) Monthly Subscription – Rs 750/-
(b) Temporary members of the Club are divided into two categories:-
(i) Temporary Military Members. Student Officers of DSSC for the
duration of their course. Visiting military officers for the duration of their
visits may also be granted temporary membership on request.
(ii) Temporary Civilian Members. Temporary Civilian Members of the
Club are divided into two categories:-
(aa) Short Term. This will be of one month duration to a maximum of
three months duration. It will be granted to only outstation
candidates and once a year only.
(ab) Long Term. This will be granted only to the local residents
owning residential property in the Nilgiris District. This will be of
six months duration at a time. Extension beyond six months will be
at the discretion of the Management Committee on the merits of
each case like member’s conduct and usage of the Club.
11. Corporate Members. Payment of Rs 10 lac for 5 years. A maximum of two persons
could be nominated by the Company. Credentials of the persons so nominated will be approved
by the Management Committee if found suitable.
Election of Permanent Members
12. Qualification for Proposer or Seconder. No member may propose or second any
candidate for civilian membership until he has himself been a permanent member for two years.
In case of applications for military membership, this two years Rule will be waived in respect of
the proposer or seconder provided they themselves are military members.
(a) Resident Civilian and Military candidates for election as Permanent members to
the Club should present themselves at the Club along with the Proposer/Seconder
as directed by the Management Committee. The Management Committee took a
unanimous decision not to grant permanent membership to any person without
attending “At Home” hereafter.
(b) Ballot. The ballot shall be secret. The committee shall open the ballot box and
the Secretary shall certify the result of the ballot by writing “Elected or Not
Elected”, as the case may be. The Ballot Book shall be signed and dated by
those present at the committee meeting. No ballot shall be valid unless there be
five votes and one black ball in four shall exclude. Votes by proxy will not be
admissible for the election of members. Any discrepancy between the number of
names in the Book and the number of balls in the ballot box shall invalidate the
ballot.
13. Notification of Election and Exercise of Privileges. The election or otherwise of a
candidate will be intimated to the applicant by the Secretary/Honorary Secretary. The entrance
fee must be paid before a newly elected member is entitled to exercise any of the privileges of
permanent membership. If the entrance fee is not paid, the candidate’s election shall bevoid in
accordance with Rules 20 and 42 to 45. Newly elected members will be given Membership
Cards, a copy of the Club Rules and a Club Tie, on payment.
14. Non-Election. If a candidate for membership is not elected, the Secretary shall inform
the proposer and seconder in writing, but the number of negative votes shall not be disclosed.
15. Military Members on Retirement. Membership of Military members who retire from
service will automatically get converted from military membership to Civilian Membership,
without seeking re-election, without paying entrance fee and without any change in their
subscription.
16. Re-Election.
(a) If Black-Balled. A candidate blackballed once may be put up for election again
any time after a period of six months from the date of the ballot. If a candidate is blackballed
twice, he will longer be eligible for election as a member.
(b) Invalid Ballot. In case of any ballot being void or invalid, the candidate shall be
put up again for ballot at once.
Temporary Membership
17. Every candidate for temporary membership must be proposed by one Permanent
Member in writing on the form provided and his name will be entered in the Register of
Temporary Members and he shall be issued with a Temporary Membership Card. His
membership shall, however, be subject to confirmation by the Management Committee and in
the event of any member of the Management Committee objecting to the election of the
candidate, the provisions of Rules 12 to 16 shall be enforced, in respect of his temporary
membership. If the candidate is not elected, he shall forthwith cease to be a Temporary member
and his Temporary Membership Card will be cancelled.
18. From Temporary to Permanent Membership. Any temporary member wishing to
become a permanent member must submit a fresh application form, duly completed and be
balloted under Rules 11 to 16.
Miscellaneous Provisions
19. Use of the Club by Candidates for Permanent Membership: A candidate may, at
the discretion of the Management Committee, be permitted to make use of the Club as a
temporary member from the date on which he or she is proposed and seconded until the date he
or she is balloted for.
Liabilities for Proposer and Seconder
(a) Permanent Members. Proposer and seconder of a permanent member shall be
jointly and severally liable for the entrance fee, subscriptions and all other debts
incurred by candidate proposed or seconded by them, for three months from the
date of election, including the period of temporary membership prior to election,
if any.
(b) Temporary Members. The proposer of a temporary member shall be personally
liable for all debts to the Club incurred by such temporary member during his or
her full period of temporary membership. In the case of temporary members of
DSSC (student officers), the Commandant DSSC will be similarly liable for
clearing of all dues to the Club incurred by such members.
(c) Garrison Members. The Commandant, Madras Regimental Centre as the
Station Commander, will similarly be liable for all debts to the Club incurred by
Garrison Members.
Termination of Membership
20. A Membership of the Club may be terminated in any of the following ways:-
(a) By voluntary resignation as provided for in Rules 21 .
(b) By being adjudicated insolvent.
(c) By being dismissed from public service. Should such dismissal be later cancelled
or rescinded, or should it be shown to the satisfaction of the Management
Committee that the member’s honour was not affected by such dismissal,
he/she may be declared by the Management Committee to be eligible for reelection,
and if re-elected, shall not be called upon to pay a further entrance fee.
(d) By not paying entrance fee, Club subscriptions or bills, as provided for in these
rules, after due warning, as hereinafter provided.
(e) By expulsion, as hereinafter provided, for in Rule 121.
21. Voluntary Resignation. Due notice of withdrawal from permanent membership must be
given in writing to the Secretary, whose acknowledgement should be obtained. Such member
will continue to be liable for monthly and other subscriptions and all other dues up to the date on
which the resignation notice is received by the Secretary. Any permanent member, who has
resigned the Club membership, may at the discretion of the Management Committee rejoin on
terms as stated in Rule 23.
22. Subsequent Election. Any person ceasing to be member by the operation of clauses
(a), (b) or (d) of Rule 20 above, may be proposed for re-election on payment of the entrance fee
and other dues. No one ceasing to be a member under clause (c) of Rule 20 shall be eligible for
re-election except under the conditions stated therein. No ballot for re-election shall take place
until all sums due from the candidate to the Club have been paid.
Affiliated Membership
23. Introduction. Members of clubs affiliated to WGC wishing to use the facilities of this
Club are required to produce a Letter of Introduction from the affiliated club and other evidence
of permanent membership. They will be treated in the same way as own temporary members.
Members of affiliated clubs will be required to clear all their dues/bills of this Club at the time of
departure.
24. Limitation. No affiliated member residing for a period of three months or over within
10 Km of this club may use this club by virtue of being a member of an affiliated club. Affiliated
members are required to sign the appropriate register prior to being permitted use of the club.
They are not permitted to entertain guests. Their usage of the club is restricted to ten times in a
month and a total of 30 days in a year. This is not applicable to cottage occupants for the
duration of their stay in the cottages.
25. Garrison Member. Garrison members enjoy the privileges of affiliation accorded to
members of this Club in respect only of those affiliated clubs that are located in Ooty, Coonoor
and Kotagiri.
Guests
26. Eligibility. Permanent or temporary members of this club may introduce no person as
guest in this Club on more than six occasions in any twelve-month period.
27. Settlement of Dues. Members introducing guests must in all cases pay for the wines
and other refreshment consumed by them, and for any breakage occasioned or other charges
incurred by their guests.
28. Guest Book. Members introducing guests under these Rules must enter their own
particulars and those of their guests in the Guest Book kept for this purpose. Guests playing
games will pay at the rates for the time being in force.
29. Ineligible Guests. No person may, in any circumstances, be introduced into this Club
as a guest who would not otherwise be eligible for membership of this Club.
30. Golfing Visitors. Members of affiliated clubs and other visitors introduced by a
member, wishing to play golf without becoming members of the Wellington Gymkhana Club,
may be permitted to do payment of green fees as may be fixed by the Management Committee.
Affiliations & Disaffiliation
31. Management Committee’s Powers. The Management Committee shall have full
powers to effect the affiliation or disaffiliation of this Club with other clubs as considered
desirable and on such terms as the Management Committee may decide.
Membership – Special Provisions
32. Transfer of Membership. A permanent member of the club, provided he/she has been
a full member for 15 years and whose age is above 60 years, may apply for transfer of
membership to his/her legal son/daughter by paying Rs 62,500/- as the entrance fee. Transfer of
membership will be subject to approval by the Management Committee. Transferor would cease
to have any right of membership of the Club. Transfer can only be done once i.e. a transferee
cannot further transfer the membership. Also a transferee will not have voting rights. A spouse
who has inherited the membership on demise of the permanent member is not permitted to
transfer it further. Aforesaid applicable to all transfers permitted after 26 July 2003.
33. Children of Members. A permanent member who has been a full member for 15
years may apply for one of his legal children, son or daughter to be admitted as a non – resident
member of the Club on payment of an entrance fee of Rs 1,25,,000/-. This will, however, be
subject to the approval of the Management Committee.
Rules 34 to40 Spare
FEES & SUBSCRIPTIONS
Entrance Fee
41. (a) Civilian Resident members. Elected Permanent Civilian Resident members
(Rule 7 (c) and Rule 9 (a)) shall pay an entrance fee of Rs. 30,000/-.
(b) Civilian Non-Resident Members. Elected civilian non-resident members
(Rules 7 (c) and 9 (b)) shall pay an entrance fee of Rs. 5,00,000/-.
42. Military Members. Officers elected as permanent Military Members under Rule 7 (a)
shall pay an entrance fee as follows: –
(a) Officers of the armed forces serving in the Nilgiris Rs. 6,000/-.
(b) Serving ex DSSC/ ex Garrison officers Rs. 15,000/-
(c) Ex-service Officers Rs 50,000/-.
(d) Officers elected as Military Members under Rule 7(a) (ii) shall pay an entrance fee
of Rs. 36,000/-
43. Garrison Members. Officers of the armed forces eligible as garrison members (Rule 7
(b)) shall pay no entrance fee, the Madras Regimental Centre officers’ Mess having paid a
regimental entrance fee of Rs. 700/-. A further entrance fee of Rs. 200/- per additional annual
subscription, above the seven paid for in the first instance, will be chargeable.
44. Method of Payment. The entrance fees stipulated in Rules 41 (a) & (b) and 42 above,
may, at the option of the member, be paid in one lump sum or in five equal monthly installments
of Rs. 6000/-, Rs. 60,000/- and Rs. 720/-, Rs. 3000/-, Rs. 6000/- , Rs 7200/- respectively.
Annual Subscription
45. Military and Civilian Members. Every military and Civilian Member, under Rule 7 (a)
and (c), shall pay an annual subscription of Rs. 500/- and Rs. 1600/- respectively, which shall
become due on lst January of each year. The Management Committee may decide to charge
annual subscription from members for a period of five years at a time and issue membership
cards for that period. Members above 65 years of age, however, may exercise the option of
paying annual subscription for one year at a time.
46. Broken Periods. If a member is elected after the end of January, he shall pay the annual
subscription from the balance period of the current year, at the above rate, a part of a month
being reckoned a month. A member who resigns in the month of January will be absolved from
paying the annual subscription for that year. Resignation after 31st January and before 30th June
entitles a member to a refund of half the annual subscription for that year. No refund of annual
subscription or part there of will be made to a member resigning after 30th June.
47. Non-Payment of Annual Subscription. Any permanent member who does not pay
his/her annual subscription by 31st March in the year in which it is due shall have his/her name
removed from the membership register and will no longer be considered a member. The
members name may be replaced in the members register after paying his/her annual subscription
due, if paid within two years of the subscription becoming due or four times the amount due, if
paid after two years and before three years of the subscription becoming due. If a member has
not paid his/her annual subscription for over three years, the Management Committee at their
discretion may permit replacement of his name in the membership register by imposing a
minimum payment of four times of his total dues to the Club and upto a maximum payment of
full entrance fee as applicable to his category of membership.
Monthly Subscription
48. Permanent Military and Civilian Members. In addition to the annual subscription,
permanent resident members ((Rule 7 (a) and 7 (c) read with rule 9 (a)) shall pay a monthly
subscription of Rs. 200/-
49. Garrison Members. In the case of garrison members (Rule 7(b)), a monthly regimental
subscription shall be paid by the Madras Regimental Centre Officers’ Mess/ Military Hospital
Wellington/ CWE and all other station messes, corresponding to Rs. 200/- per officer present in
the Nilgiris and belonging to their respective units/ messes. The subscription should be
forwarded along with nominal roll of officers.
50. Temporary Military Members. Temporary military members shall pay a monthly
subscription of Rs. 200/-, except in the case of student officers of the Defence Services Staff
College, in whose case the DSSC shall pay Rs. 200/- per month per student officer.
51. Temporary Civilian Members. Temporary Civilian members are those temporarily
resident in the Nilgiris for not longer than six months. The fee for temporary membership has
been fixed as per details given below:-
(a) Short Term
(i) Security Deposit (Refundable) – Rs 5,000/-
(ii) Monthly Subscription – Rs 1,000/-
(iii) Green Fee per head per round – Rs 150/-
(b) Long Term
(i) Security Deposit (Refundable) – Rs 7,500/-
(ii) Monthly Subscription – Rs 1,000/-
(iii) Green Fee per head per round – Rs 150/-
52. Temporary Garrison Members. There is no provision for temporary garrison
membership.
53. Non-Resident Subscription. Permanent non resident members shall pay Rs. 10/- for each
day they make use of the Club upto to a maximum of the appropriate monthly subscription
under Rule 50.
54. Temporary Absence. Permanent members who notify the Club before departure, of
their absence from the Nilgiris for 15 consecutive days or more during any one calendar month
will be charged only half the monthly subscription, under Rules 50 and 55. If notice of absence is
given for a complete calendar month or months, no monthly subscription will be charged during
such period of notified absence. If permanent members, who have notified their absence, visit the
Club they shall pay Rs.10/- per day, up to a maximum of the amount applicable as monthly
subscription for them. (See Rules 50 and 55).
Games Subscription
55. The subscription for golf, tennis, etc., shall be as fixed by the Management Committee
from time to time.
Payment for Supplies
56. Permanent Members. All supplies made to permanent members will be signed for at the
time and will be changed in monthly bills.
57. Temporary members. Temporary members are to utilize coupons for payment
for supplies. Temporary membership will terminate automatically six months after the date of
grant of such membership. Student officers of DSSC who are temporary members are exempt
from this Rule, in regard to method of payment and duration of such membership.
58. Affiliated Clubs. Resident permanent members shall pay Rs. 10/- and absentee or non
resident members shall pay Rs. 20/- every time they visit an affiliated club, to cover postage,
stationery, bills etc. Affiliated members using this Club shall be charged Rs. 50/- per day or as
fixed by the Management Committee from time to time.
Rules 59– 70 Spare
BY- LAWS
Sanctity of By-Laws
110. Powers of the Management Committee.
(e) By- laws. To make, alter and cancel all By-Laws relating to the internal economy of the
Club, not inconsistent with these Rules, such as matters relating to subscriptions, prices of meals
and refreshment, the hours of the Club, the charges for use of the Club premises and so
forth. Such By-Laws shall be binding on the members in the same way as if they had been
contained in these Rules.
Opening and Closing of the Club
1. The Club buildings and facilities shall be opened and closed daily at such hours as the
Management Committee may decide from time to time (See Part III)
Club Staff
2. All Club staff is under the sole control of the Secretary (or Honorary Secretary). Any
complaint regarding them must be made to him in writing. (See Club Rules 130 and 131). A
register is kept in the Reception for members or their guests wishing to pay gratuities to the club
staff, which will be apportioned by the Secretary (or Honorary Secretary).
Complaints and Suggestions
3. A book will be kept in the Reception that can be obtained by any member, for the purpose
of entering any suggestion for the consideration of the Management Committee. Complaints, if
any, must be made in writing and the Secretary will bring them up before the next Management
Committee meeting. Any liquor or supplies rejected by a member as bad, should at once be
sealed in the presence of the member and submitted as soon an possible, to the Secretary If found
by him to be bad, it will be charged to Club Account. If a difference of opinion exists, a member
of the Management Committee will be appealed to, whose decision shall be final; the
complaining member being charged, if such decision is against him.
Damage to Club Property
4. (a) Damage. Crockery, furniture etc., willfully damaged by a member, will be
charged to the concerned member at a rate not exceeding four times the cost of its
repair or replacement. Accidental damage shall be made good by members
at actual cost.
(b) Removal of Property. No club property including crockery-cutlery, shall be
removed from the Club premises, except in special circumstances and with the
express consent of the Secretary.
Outside Refreshments
5. (a) No member or member’s guest or dependent is allowed to bring to the Club
premises, for consumption therein any eats, refreshments or liquor of any kind
whatsoever.
(b) Private picnics are not permitted inside or within 50 meters of the Club building
or on the golf course. Such parties are not permitted to use the Club crockery,
cutlery or other utensils, or to obtain any assistance from the Club Kitchen or
staff.
(c) The facilities mentioned in sub- paragraphs (a) and (b) above may, however, be
granted is very special circumstances with the consent of the Secretary, at charges
to be fixed by him.
Notices by members
6. No notice may be placed on the Club Notice Boards without the permission of the Secretary
who will initial the same. A fee of Rs. 10/- per day for A4 size paper will be charged for display
of all private notices.
Parking of Vehicles
7. No motorcars, motor cycles or scooters are allowed to be parked at places other than those
specially marked for the purpose. On no account may any such vehicle be left standing under the
Club porch. Overnight parking of vehicles in the Club premises is not permitted without the
permission of the Secretary. If permitted, overnight parking shall be done at a place specified by
the Secretary and shall not be done in the parking area close to the Club House. Members
infringing the bye-law are liable to be fined Rs 100/- for every such infringement.
Children
8. (a) Children are not permitted in WGC for special/central functions, unless otherwise
specified.
(b) Children are not allowed in WGC premises after 7 PM, except for small
scale private parties or syndicate get-togethers. However, during syndicate parties,
children will be rested to the TV Room, and it shall be the responsibility of the parents
and not the Club Staff to ensure this.
(c) Shangri-la, Rendezvous, Gun Bar and Cozy Bar, billiards room, Card room are ‘Out
of Bounds’ for children at all times.
(d) The Management Committee reserves the right to ask the parents to leave the Club
premises if the children are found misbehaving.
(e) Breakages, if any, by the children will be charged to the parents.
(f) Children will not be allowed to wander around on the Golf course, particularly at
times when members are playing on the course, to prevent injury to children and
inconvenience to golfers.
(g) The Club accepts no liability whatsoever for any injury sustained by children in the
Club premises or grounds.
(h) Children of members are, however, allowed in the Club’s sports grounds at all times,
provided they do not interfere with games in progress, or with the band, if playing.
Dogs
9. No dogs are allowed inside the Club premises, including the Verandah the Club
building. Dogs are also not permitted to be walked on the goIf-course. A fine of Rs. 100-00 will
be levied for each violation of this by-law and the offender shall at once remove the dog from the
Club premises. Any repeated infringement of this would be dealt with under Rule 121 “Conduct
of Members-infringement of Rules”.
Library
10. The library will be available to members as per terms and conditions stated in Library
Notice. (See Part III).
Club Grounds and Non-Members
11. Any non-members using the Club grounds, shall give his or her name and address, if asked
to do so by any member of the Club staff.
Grazing of Cattle
12. Grazing of cattle or sheep in the Club grounds can only be allowed by Secretary, who shall
specify the area and time for such grazing.
Charges
13. The charges and subscriptions, fixed by the management committee, games, liquors, meals
etc., will be posted on Club notice boards for information of Members.
Meals and Refreshments
14. Club meals may be ordered on 24 hours advance notice being given., Unless 12 hours
notice of cancellation is given, members will be required to pay for the meals as ordered. Snack
meals can be ordered, within meal hours, at two hour’s notice. The charges for Club meals, as
fixed by the Management Committee from time to time, shall be displayed on the Club notice
board and can be obtained from the Reception. Refreshments can only be served on the premises
or in the immediate vicinity of the Club. Meals shall not be served in the cottages, except for the
sick and with the express permission of the Secretary.
Dances
15. A charge of Rs. 50/- per head will be made for each member and his or her family
(spouse and children below 21 years old) and of Rs. 75/- per head for each guest attending a
dance with a live band in attendance.
Bridge
16. The laws of Contract and Auction Bridge adopted by the Portland Club shall be followed
in this Club. The Club charges for bridge covering cost of cards, score sheets, pencils etc., as
decided by the Management Committee, will be shown on Club notices. No other card game of
hazard or gambling of any kind is allowed in this Club.
Billiards
17. The Billiards Marker will be in attendance from 10 a.m. to 1 p.m. and from 4 p.m. to 9
p.m. daily, except on Mondays. The Billiards Room shall not be opened in the absence of the
Marker. Children below 16 years of age are not permitted to play and children below 12 years of
age are not permitted inside the Billiards Room. Beginners and novices shall play on a clothcovered
table, till cleared by the Marker.
18. The Club By-Laws covering hours of play, charges, penalty for cutting cloth or other
damage, etc. will be displayed in the Billiards Room notice board.
Private Parties in Club
19. Members, affiliated members and member of approved societies (such as UPASI,) may
reserve a room(s) for a private party or for other reasonable purpose for any period terminating
by 11 p.m. Reservations after 11 p.m. will be charged @ Rs. 40/- per hour or a part thereof, on
account of late fees., for each staff member employed for such late party.
20. The Secretary may refuse to make such reservations, or may restrict them in terms of time
and /or accommodation provided, without assigning any reason.
21. For private parties all supplies will be provided by the Club at the accepted rates and
under the condition approved by the Management Committee. Bringing of eatables and drinks
(including liquor, soda and soft drinks) from outside is not permitted, except in exceptional
circumstances, when such permission shall be granted by the Secretary.
Reservation of Tables
22. Unless especially sanctioned by the Secretary, tables will not be reserved for members,
for any party or special occasion, nor formal seating plan permitted, except for the president and
the vice-president when entertaining official guests. This bye-law does not prohibit or restrict the
booking of meals but debars the reservation of tables and display of seating plans.
Music System and TV
23. In no circumstance will any member operate or manipulate the TV, audio or other
electronic equipment of the Club, unless specially authorized to do so by the Secretary for a
specified duration or event.
24. If music is required in the Dance Hall, the Reception will be asked to issue necessary
instructions to the housekeeper on duty.
25. A member may select cassettes to be played from the catalogue, which will be shown to
him on request.
Affiliation
26. Unless specifically agreed otherwise (and in advance), the Club will not accept any
liability for any bill of a member of this Club, although every effort will be made to collect the
full amount due to the affiliated Club from our member.
27. No responsibility whatever will be accepted by this Club for bills sent direct to its
members, or otherwise dealt with by affiliated clubs, about which the management of this Club
has not been informed, latest by the end of the month in which such bills were incurred.
28. All permanent members of the Club are provided with a Membership Card and affiliation
facilities apply only to holders of such current cards.
29. All facilities to affiliated club members shall be on a reciprocal and pro-quo basis. Our
members shall keep the Club informed of any discrimination or denial or deprivation of facility,
felt by them at any affiliated club, for initiation of suitable action to restore parity. Members of
the Indian Golf Union (IGU) are also permitted to play golf on payment of green fees.
Hours, Fees, Games Subscription Etc.
30. The Management Committee revises Club and bar timings, meal rates, and subscriptions
for games and amenities etc., from time to time. Current notice on these subjects shall be
displayed on the Club notice boards.
Accounts
31. The committee shall issue instructions as required from time to time for the maintenance
of club accounts. In any case monthly closing of accounts may be restored to for the review of
the health of the accounts by the committee and balance sheets drawn up accordingly.
Audit of Accounts
32. Half yearly internal audit of accounts may be done comprising one committee member and
two other members as decided by the committee apart from the external audit which is carried
out annually by the auditor.

Print Friendly